Volunteers needed FSAE West JUNE 14-17

[woodrufj]

Cross posted from the SCNAX LA board. If interested contact me. This is a great way to support the next generation that will be paying for your social security.

I really do need volunteers, this is going to be a very large event.

Jay W
505/287 Dakota

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Okay guys, the FSAE competition is coming to California Speedway and they need our help. This is the first time FSAE has sent a competition like this away from their home in Detroit. It is the apex of the FSAE students season where the cars they've engineered all year long get tested and judged.

Ian Stewart (Art's sometime's Z co-driver) is our main point of contact. He is asking for 10 volunteers from EACH club to help out. Club racing experiance is a plus, but not really necessary. I believe the brunt of volunteers are needed for Friday's activities, which is much of the performance testing.

So, the PFM boys that we've been rooting for for the past 5 years need our help big time. I encurage anyone with the time to come forward and volunteer. Please either post here or PM me, I'll be needing a list of members by the next committee meeting (Apr 19). Art plans on being there all days. If we don't get enough participation, I will probably go on Friday.

Edit: I forgot to mention. There will be some sort of incentive. I believe there will be a free practice in the works for those who help out.

Jay W
505/287 Dakota

Read Ians note below.


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Hey Everyone,

As you may already know, the Society of Automotive Engineers (SAE) is hosting their collegiate formula car design competition as a west coast event (called FSAE West) for the first time this year in the interior of Cal Speedway June 14 thru 17.

This is an engineering design competition that provides competing schools the opportunity to design and build an open wheel race car. They bring their designs to the competition where they are judged by engineers from the motorsport industry based on the design, cost, and performance of their car....

The performance part is where we come in....

SAE has asked the Solo 2 organization to volunteer our time and expertise to organize the dynamic test portions of the competition.

This includes:
Skid Pad (Friday morning)
Acceleration (Friday morning)
Auto X (Friday Afternoon)
Endurance (Saturday Morning)

We are looking for 10 or more volunteers from each club (based on your experience, interest and availability) to function as course workers, flaggers, grid etc..

Basically, everything we do at an AutoX championship.

The event will include representatives from the many Motorsport companies here in southern California, such as TRD, Swift, Cosworth, Honda, and Tilton to name a few..

So you ask how much time do I need to commit???

Time: Friday and/or Saturday June 16 and 17, plus a practice run scheduled for May 6th.

Where: Cal Speedway

The practice event on Saturday May 6th in lot 12 at the Speedway will serve as a warm up for the real event a month later and in return, we are working on a free AutoX practice for the volunteers Sunday May 7th. Most importantly you will helping Solo 2 and SAE support our future engineers.

I would like the board member reps from each club to compile lists of volunteers that will be presented at the next board meeting, so if you are interested, please inform your club’s rep and provide:

name
availability (Saturday and/or Sunday)
shirt size (yes you get a free shirt out of this too!!
e-mail address

We have put together a committee within Solo 2 to prepare for the event. The Committee will be meeting briefly following the board meeting every month, so if you have any questions, please have your club rep voice them at the meeting when we are there to answer…

You are also welcome to e-mail me at navstokes@yahoo.com but I would prefer to work through the board and post info on the forum in order to convey info more efficiently….

This event should prove to be that start of a long and fruitful relationship between SAE and Solo2, given that it will be the first of what will become an annual event at the speedway!!

Let do our part to make this event and those to follow it GREAT!!

Regards,

Ian Stewart

[mievil]

I'd be willing to lend a hand on the proposed Saturday. Although the free practice thing would conflict with a champ here. Still sounds like fun, provided I'm in the country and employed at that time.

[woodrufj]

I'd be willing to lend a hand on the proposed Saturday. Although the free practice thing would conflict with a champ here. Still sounds like fun, provided I'm in the country and employed at that time.
I think I have an idea to make the "free practice" thing a little more flexible on dates. I'll let you know.

Friday is when they need the masses, but I'm sure any help will be appreciated. I need the committment to be firm by Apr19th though, because I'm going to name names at that point (we can add to the list after that).

Jay W
505/287 Dakota

[mievil]

I can probably make a full Friday by then.

The only issue as stated is that we sometimes get a week notice before we have to go to China......if we're lucky. It can at times be as little as a day notice.

[X12]

I will definately help! Please put me down. I will also send you an email. This will be so cool because I am actually planning to join the UCSD formula SAE once I transfer.

-Andrew

[zads]

I will definately help! Please put me down. I will also send you an email. This will be so cool because I am actually planning to join the UCSD formula SAE once I transfer.

-Andrew


I will be there as well. The UCSD team should be there, also.

[nik]

I will definately help! Please put me down. I will also send you an email. This will be so cool because I am actually planning to join the UCSD formula SAE once I transfer.

-Andrew

Ditto on that, January 07 I'm plotting a coup. It should be interesting from what I've seen of UCSDs team these past few years...

I'm interested, the May practice is iffy but the June dates won't interfere with anything.

[woodrufj]

... the May practice is iffy but the June dates won't interfere with anything.I'm just short of final approval for my 'Plan'. I've proposed instead of making one "Free Day" as the incentive for Volunteers, that we give a $45 gift certificate, which is the going price for an LA practice these days. Then you can use that certificate at any practice you can make.

So right now I've got strong commitments from Andrew (Vo?) and Zads (who are you?) and mild commitments from Ryan and Nik.

I greatly appreciate the help. There's plenty of time for others to volunteer too.

Jay W
505/287 Dakota

[X12]

Andrew Vo, you got it.

-Andrew

[zads]

I'm newly part of SCNAX, formerly of UCSD SAE..
Chairman in 2004-2005,
President in 2003-2004,
Frame/Suspension/Drivetrain Design in 2002-2003.

As for whats cooking with UCSD SAE, they're switching to the newest Eaton supercharger (smaller, lighter, more efficient). Some more fancy CNC machine work for the suspension parts this year, a custom designed and machined aluminum hewland differential housing. Some more internal engine work for more boost (forged pistons, rods, knife edged crank).
Hopefully this year they'll make brake rotors which aren't so thin, that they turn all sorts of scary colors when you use them.
Probably some other little things in the works.. I'm not sure, I've been busy with my own stuff.

-Charles Wang
1991 Gray-ish Nissan 240sx
too much brakes too little power no traction at all etc

[woodrufj]

The FSAE folks have asked me for my list of volunteers for the June 16-17 event. So this is what I have:

Ryan Klaso - Friday? Saturday?
Andrew Vo - Anytime?
Charles Wang - Anytime?
Nik Kruhmin - Anytime?

Art Rinner and I both plan on being there Friday and Saturday as well. If anyone else wants to help that would be greatly appreciated.

I need e-mail address (or contact phone #) and T-shirt sizes to give to the organizers by Wednesday night. E-mail me off line at woodrufj@yahoo.com.

Are any of you LA region members?

Also PFM (Pomona FSAE team) is having some sort of practice/FSAE tune up event on May 6th and 7th. They would like some volunteers for that as well. I don't know exactly what's suppose to happen on that weekend, but this will be in our normal autoXing lot at CalSpeedway so I'm assuming it will be mostly AutoX like. And I'd plan on getting some driving time in your own cars.

If anyone is interested in helping May6th and 7th, let me know at the above e-mail address.

Thanks guys.

Jay W
505/287 Dakota

From an FSAE official
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Hey everyone,

please remember to provide your board rep with your

Name
e-mail
Shirt Size
Availability for May 6 and 7 and June 16 and 17

before the next board meeting (4/19) If you are volunteering for the FSAE west competition

Check out the info with the announcement link for FSAE west on the home page

Thanks

Ian

[MX5bob]

I'd like to be there both days, but not knowing my working situation yet I can't commit. I am on the committee with Ian. I also hope to be able to help during the May testing part of the event.

[kb58]

Which day needs people more, Friday or Saturday?

I'll tentatively sign up for Friday... so I don't use up my weekend, though if Saturday needs more bodies I can do that instead.

How early are we needed and when is the event done for the day? I might drive the mid-engine Mini up but don't want to drive home in the dark.

Oh, and my name's Kurt.

[woodrufj]

Friday needs the mass of people. I don't know if they have an exact schedule for the day just yet, but I'll ask around. If you want to be home by dark, I'm sure that could be accomidated. But to be clear, the June weekend is working the event only, there won't be an autoX for you to race in. The reward is a free practice at some other point in time.

Jay W
505/287 Dakota


Which day needs people more, Friday or Saturday?

I'll tentatively sign up for Friday... so I don't use up my weekend, though if Saturday needs more bodies I can do that instead.

How early are we needed and when is the event done for the day? I might drive the mid-engine Mini up but don't want to drive home in the dark.

Oh, and my name's Kurt.

[kb58]

Understood, I wouldn't track the Mini that far from home anyway (without a trailer.) I was only asking about the hours, when to be there, to know whether I'd be driving either direction in the dark.

[nik]

Anytime for the June event.

[woodrufj]

Okay gents, due to some major mis-communications I think the rug has been pulled out from my recruiting effort.

Here are the clarified details

May 6th, Saturday, is the FSAE event dry run. It will include several FSAE teams doing their thing plus our workers getting instruction on what’s happening.

May 7th, Sunday, is the incentive autoX practice. It is urged that you try and make this practice, but if you can't you'll be issued a $45 certificate good at any other practice (some practices are a few $$ more, doesn't guarantee you'll get in).

June 14th, 15th, Wed Thur, is the beginning of the FSAE competition. There is no need for our help on these days.

June 16th, Fri, is the main performance testing day. This is when the FSAE group needs the brunt of our volunteers.

June 17th, Sat, is the final day with some endurance testing. Minimal help is needed from our guys.

So, here's the rub. To be a volunteer, and thereby get the free practice incentive, you must attend the May 6th dry run AND the June 16th (or in special cases June 17th) days. This is very different than before since May 6th is now also REQUIRED.

I know this will create some conflicts, in fact I can not make May 6th and will be dropping myself off the list.

I'll try to contact each of you that showed interest off line to reassess this event. If anyone else is interested, post here or e-mail me at woodrufj@yahoo.com.

Jay W
505/287 Dakota

[woodrufj]

After much of my complaining, the FSAE committee has sofened the May 6th required day to "Recommend". If you're comfortable working a course, you can just work the main event in June (and I think just about all of us are comfortable).

Also, it looks like they've found a need for more people on Saturday June 17th. So if you we're on the fence because our main need was a weekday, now you can volunteer for Saturday. Keep in mind the incentive is a free practice, likely on the great plains of cal speedway lot 12.

So back on track. I'm going to use the previous availiblity info and pass it on to Ian, the organizer. E-mails will probably start flying around.

Jay W
505/287 Dakota


So, here's the rub. To be a volunteer, and thereby get the free practice incentive, you must attend the May 6th dry run AND the June 16th (or in special cases June 17th) days. This is very different than before since May 6th is now also REQUIRED.
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Ian's latest message:

Also, the May 6th training event is optional but STRONGLY recommended!!

The main thing is that we have experienced people (“experienced” meaning you have been and are comfortable being a course worker during an autoX) out there for the dynamic events of the formula competition.

After further discussion this weekend, we have defined a need for volunteers Saturday morning as well….

In total we need

40 people on Friday June 16th (7 am to 5 pm)
40 people on Saturday Morning June 17th (7 am to noon)

This is in addition to the 5 of us on the committee…

At this point there are 5 that have volunteered and 3 of the five are physically unable to shag cones….

Please everyone, if you can help at all Friday and/or Saturday June 16th and or 17th, we need you!!!!

I had many verbal “maybes” this weekend, but that isn’t enough. Whether you are sure of your availability or not, please email me (navstokes@yahoo.com) if you are interested in being a part of this great event!!!

And would the club reps please forward me any lists that they have tallied thus far??

That means you Jay!! :)

[woodrufj]

Latest message from Ian, he should start e-mailing individually.

Kurt, I need a last name.

Andrew, you're signed up for this Saturday. If you have any questions about the facility I can try and answer them.

If others are interested in volunteering, its certianly not too late.


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Volunteer list for May 6th and June 16/17

1. Craig Angel* SOLO Bucks
2. Renee Angel SOLO Bucks
3. Rick Brown* SOLO Bucks
4. Art Rinner* May 7 practice
5. Ian Stewart* May 7 practice
6. Bob Beamesderfer SOLO Bucks
7. Bill Schenker SOLO Bucks
8. Mako Koiwai SOLO Bucks
9. John Fendel* SOLO Bucks
10. George Schilling* May 7 practice
11. George Lynch May 7 practice
12. Jo Ann Lynch* May 7 practice
13. Aziz Syed* May 7 practice
14. Sean Solomon* SOLO Bucks
15. Kurt (kiminicooper1@yahoo.com)* SOLO Bucks
16. Andrew Vo* SOLO Bucks
17. Charles Wang SOLO Bucks
18. Nik Krumin SOLO Bucks
19. Ryan Kaslo SOLO Bucks
20. Jayson Woodruff SOLO Bucks
21. Alex Chan May 7 practice
22. Tom Berube May 7 practice
23. Nic Sanchez May 7 practice
24. Seth Wallace* SOLO Bucks
25. Kurt Williams* SOLO Bucks
26. Kyle Williams SOLO Bucks
27. Lisa Severy SOLO Bucks
28. Pat McBride SOLO Bucks

The names with an "*" are those that will be attending the training event on Saturday May 6th.

If you are missing from the list or incorrectly marked for attending on Saturday or for Practice/Solo Bucks let me know ASAP.

For those coming to the training event, we will have fun runs in the afternoon so bring an autoX worthy car if you like.

And please be there by 7:30 am (cal speedway lot 12)

If anyone else is available to volunteer for June 16th and or 17th PLEASE let me know, we need 20 or so more if possible....

Regards,

Ian

[woodrufj]

Just wanted to bump this and put it forward in your thoughts too.

In case you volenteers didn't get the e-mail, Ian (the main coordinator) sent the message below. If anyone else wants to volunteer, its certianly not too late, contact me or Ian.

Jay W
505/287 Dakota
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Hey everyone,



I’ve posted this on the solo2 board as well, but not all of you have access so I want to cover the bases….



If your info is not complete or is incorrect on the list below, please let me know....



The FSAE competition is just three weeks away at the infield of Cal Speedway!!



The following is the list of volunteers that are working the dynamic events

Friday June 16th (7 am to 5 pm)

and/or

Saturday June 17th (7am to about 2pm).

NAME SHIRT SZ DAYS AVAILABLE

1. Craig Angel XL FRI/SAT

2. Renee Angel XL FRI/SAT

3. Rick Brown L FRI/SAT

4. Art Rinner L FRI/SAT

5. Ian Stewart L FRI/SAT

6. Bob Beamesderfer L FRI/SAT

7. Bill Schenker L SAT

8. Mako Koiwai L

9. John Fendel

10. George Schilling XL FRI/SAT

11. George Lynch XL FRI/SAT

12. Jo Ann Lynch L FRI/SAT

13. Aziz Syed L

14. Sean Solomon XL

15. Kurt Bilinski FRI

16. Andrew Vo M SAT

17. Charles Wang FRI/SAT

18. Nik Krumin M FRI/SAT

19. Ryan Kaslo FRI/SAT

20. Jayson Woodruff XL FRI/SAT

21. Alex Chan

22. Tom Berube

23. Nic Sanchez

24. Seth Wallace L Sat

25. Kurt Williams L

26. Kyle Williams

27. Lisa Severy L FRI/SAT

28. Pat McBride

29. Aaron Goldsmith L

30. Richard Bowman

31. Craig Naylor

32. Matt Johnson XL FRIDAY

33. Chris Leong xl SAT

34. Zak Gutmann xl

35. Steve Towers L FRI/SAT

36. Don Salyers xxl FRI/SAT

37. Nic Sanchez xl

38. Dan Shaw

39. John Williams XL FRIpm/SAT

40. Chris Hurst L SAT

41. Dave Ross L FRIpm/SAT

42. Wendy McDonald L FRI/SAT

Anyone else that is available and interested in being a part of this great event can still volunteer for Friday and/or Saturday. The more the merrier and the less time each of us have to spend on course as a result....



Friday Morning is the Skid Pad and Acceleration Events

Friday Afternoon is the AutoX

Saturday is the endurance race (a closed course 24 lap event with flagger controlled passing lanes)



We need course workers to count and shag cones (just like an autoX championship)



Post replies to volunteer with name, email and shirt size



Hope to see you there!!



Let me know if you have any questions….



Cheers,



Ian

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